Theydon Bois Drama Society

                                                    Last updated: March 2026

1. Introduction

Theydon Bois Drama Society (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website.

By using our website, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We may collect and process the following types of personal data:

a) Information you provide to us

• Name
• Email address
• Phone number
• Any information submitted via contact forms, membership forms, or ticket enquiries

b) Automatically collected information

• IP address
• Browser type and version
• Pages visited and time spent on the website
• Referring website addresses

c) Cookies

We may use cookies to enhance your browsing experience. See Section 6 for more details.

3. How We Use Your Information

We use your information for the following purposes:

• To respond to enquiries or messages
• To manage memberships or participation in society activities
• To process ticket bookings or event registrations
• To send updates about performances, events, or news (only where you have opted in)
• To improve our website and user experience

4. Legal Basis for Processing

Under UK data protection law (UK GDPR), we rely on the following lawful bases:

• Consent – where you have given clear permission
• Legitimate interests – for running and promoting the society
• Contractual necessity – where processing is required for services you request

5. Sharing Your Information

We do not sell your personal data. We may share your information with:

• Service providers (e.g. website hosting, email services)
• Payment processors (for ticket sales, if applicable)
• Legal or regulatory authorities when required

All third parties are required to respect your data and keep it secure.

6. Cookies Policy

Our website may use cookies to:

• Ensure the site functions properly
• Analyse website traffic
• Improve user experience

You can control or disable cookies through your browser settings.

7. Data Retention

We only retain personal data for as long as necessary:

• Enquiries: up to 12 months
• Membership records: for the duration of membership plus a reasonable period after
• Transaction records: as required for legal or accounting purposes

8. Data Security

We take appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, or misuse.

9. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of your data
• Object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

10. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of those websites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Theydon Bois Drama Society
Email: [Insert Email Address]

13. Complaints

If you are unhappy with how we handle your data, you can contact the UK’s data protection authority:

Information Commissioner’s Office (ICO)
Website: https://www.ico.org.uk

End of Privacy Policy